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Board of Directors Meeting


Date:September 04, 2019
Description:Board of Directors Meeting
Wednesday September 4, 2019
8:00am
Fine Arts Learning Center (FALC)


AGENDA
Board of Directors Meeting
Wednesday, September 4, 2019
FALC 8:00 a.m.

I. Homeowner and Board Comments
A. Homeowner Comments – If you wish to address the Board of Directors on non-agenda items, you must sign in prior to the meeting being called to order.

1. Non-Agenda Issues - If you wish to address the Board on an item not listed on the agenda, please indicate the topic in the appropriate column on the sign-in sheet. Each homeowner who signs in will then be given three (3) minutes to address the Board, prior to the meeting being called to order.

2. Agenda Issues - Following Board discussion and prior to the Board vote, each homeowner will be given an opportunity to address the Board for up to three (3) minutes on the agenda topic.

II. Pledge of Allegiance

III. Call to Order –Vice President Westbrook Village Board of Directors – Tom Canepa

IV. Confirm Quorum – Secretary Westbrook Village Board of Directors – Mike Greene
Pursuant to Article 4, Section 7 of the Bylaws of Westbrook Village – Quorum – One half (1/2) of the number of the directors then serving, shall constitute a quorum at a meeting of the board.
There are seven (7) Directors on the Westbrook Village Board at this time. Four (4) Directors must be present to meet quorum requirements.

V. Review, Correction and Approval of previous minutes – Index 1
A. July 24, 2019 BOD meeting minutes – Pg. 1 - 4

VI. Treasurer’s Report – Index 2
A. Treasurer’s published report for June 30, 2019 – Pg. 5
B. June 30, 2019 Financial Statements
1. Operations June 30, 2019 – Pg. 6 - 11
2. Replacement Reserve Fund June 30, 2019 – Pg. 12 - 13
C. Treasurer’s published report for July 31, 2019 – Pg. 14
D. July 31, 2019 Financial Statements
3. Operations July 31, 2019 – Pg. 15 - 19
4. Replacement Reserve Fund July 31, 2019 – Pg. 20 - 21

VII. Unfinished Business – Index 3
A. Abacus Data Reports
1. (6/25/19-7/28/19) – Pg. 22 - 24
2. (7/29/19-8/26/19) – Pg. 25 - 27
B. Lakes Pool Project – Karen Jones
C. Lakes Ballroom Project – Karen Jones
D. 2018 Annual Audit Update – Sil Maiorana
E. 9630 and 9634 W. Taro Lane Rear Wall – Lakes Rec 3D Trellis Update – Karen Jones

VIII. New Business
A. Proposed House Curb Numbers Standard Amendment – Pg. 28
B. Proposed Residential Security Cameras Standard Amendment – Pg. 29
C. Westbrook Village Association CCR’s Amendment Initiative – Pg. 30 - 31

IX. Committee Reports – Index 4
A. Architectural Control Committee – Tom Canepa
July 16, 2019 meeting minutes – Pg. 32 - 34
August 20, 2019 meeting minutes – Pg. 35 - 38
B. Government Relations – Peter Atkins
C. Information Technology Committee – Jerry Johnson
D. Landscape & Facilities Committee – Mike Greene
July 10, 2019 meeting minutes – Pg. 39 - 40
(No August meeting)
D. Long Range Planning Committee – Peter Atkins
July 18, 2019 meeting minutes – Pg. 41 - 42
(No August meeting)
F. WV Cornerstone Committee – Amy Miller
July 15, 2019 meeting minutes – Pg. 43
(No August meeting)
F. Personnel Committee – Mike Greene
(No August meeting)
H. Recreation Committee – Jerry Johnson
July 9, 2019 meeting minutes – Pg. 44 - 45
August 13, 2019 meeting minutes – Pg. 46 - 48
I. Town Hall – Max Allen
J. Ways and Means Committee – Sil Maiorana
July 24, 2019 meeting minutes – Pg. 49 – 50
Delinquency Report – Pg. 51
August 28, 2019 meeting minutes – Pg. 52 - 53
Delinquency Report – Pg. 54
K. WVGC-WVA Joint Meetings – Karen Jones
(No July or August meeting)

X. Managers’ Report – Index 5 (handout will be provided at meeting)

A. For the Good of the Order – (if you are unable to attend BOD meeting and wish to voice a concern to the Board, please contact Karen Jones, General Manager, at 623-561-0099 to be your liaison).

Executive Session - A.R.S. §33-1804 (A) - Legal

Adjourn – Next meeting Wednesday, October 2, 2019 at 8:00 a.m. FALC

Contact Address

Westbrook Village Association Office Hours
Monday - Thursday: 8:00 am - 4:30 pm

19281 N. Westbrook Parkway, Peoria, Arizona 85382
Phone: 623-561-0099

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