AGENDA
Amended 8-31-2020
Board of Directors Meeting
Wednesday September 2, 2020
8:00 a.m. Lakes Ballroom
Homeowner and Board Comments
Homeowner Comments – If you wish to address the Board of Directors on non-agenda items, you must sign in prior to the meeting being called to order.
Non-Agenda Issues – If you wish to address the Board on an item not listed on the agenda, please indicate the topic in the appropriate column on the sign-in sheet. Each homeowner who signs in will then be given three (3) minutes to address the Board, prior to the meeting being called to order.
Agenda Issues – Following Board discussion and prior to the Board vote, each homeowner will be given an opportunity to address the Board for up to three (3) minutes on the agenda topic.
Pledge of Allegiance
Call to Order – Westbrook Village Board of Directors President – Mike Greene
Confirm Quorum – Secretary Westbrook Village Board of Directors – Max Allen
Pursuant to Article 4, Section 7 of the Bylaws of Westbrook Village – Quorum – One half (1/2) of the number of the directors then serving, shall constitute a quorum at a meeting of the board.
There are seven (7) Directors on the Westbrook Village Board currently. Four (4) Directors must be present to meet quorum requirements.
Review, Correction and Approval of previous minutes
July 1, 2020 BOD meeting minutes, no August meeting – Pg. 1 – 4
Treasurer’s Report
Treasurer’s published report for June 30, 2020 – Pg. 5
June 30, 2020 Financial Statements
Operations June 30, 2020 – Pg. 6 – 10
Replacement Reserve Fund June 30, 2020 – Pg. 11 – 12
C. Treasurer’s published report for July 31, 2020 – Pg. 13
D. July 31, 2020 Financial Statements
1. Operations July 31, 2020 – Pg. 14 – 18
2. Replacement Reserve Fund July 31, 2020 – Pg. 19 – 20
Unfinished Business
Abacus June 22, 2020-August 23, 2020 Data Reports – Pg. 21 – 26
New Business
A. ACC Standard Amendments
1. Roofing Repair & Replacement – Pg. 27
2. Political Signs – Pg. 28
Recreation Committee Recommendation – Pg. 29
Ways & Means 2021 Budget Committee Member Recommendations – Pg. 30 – 38
Infectious Disease/Covid-19 Operations Policy – Pg. 39 – 41
WVGC Well Site ACC Application – variance request– Pg. 42 – 46
Ratify Unanimous Written Consent – Peoria Grant – Botanical Clock Lighting – Pg. 46a
Committee Reports
Architectural Control Committee – Tom Canepa
July 21, 2020 & August 18, 2020 – Pg. 47 – 52
Government Relations – Jerry Johnson
Information Technology Committee – Jerry Johnson
D. Landscape & Facilities Committee – Mike Greene
July 15, 2020 No August Meeting COVID-19– Pg. 53 – 54
E. Long Range Planning Committee – Jerry Johnson
No July or August Meeting COVID-19
F. WVA Cornerstone Committee – Amy Miller
No July or August Meeting COVID-19
G. Personnel Committee – Tom Canepa
H. Recreation Committee – Jerry Johnson
No July or August Meeting COVID-19
I. Town Hall – Amy Miller
J. Ways and Means Committee – Sil Maiorana
No July meeting August 26, 2020 meeting minutes – Pg. 55 – 56
Delinquency Report – Pg. 57 – 59
K. WVGC-WVA Joint Meetings – Mike Greene
August 10, 2020 Meeting COVID-19
Managers’ July & August Report – Pg. 60a – 62
For the Good of the Order – (if you are unable to attend BOD meeting and wish to voice a concern to the Board, please contact Karen Jones, General Manager, at 623-561-0099 to be your liaison).
Adjourn – Next meeting Wednesday, October 7, 2020 at 8:00 a.m. Lakes Ballroom
